Billing Information

UMW emails the initial semester eBill notifications during the month of July for the Fall semester and during the month of November for the Spring semester. All bills will be accessible through EaglePay. The payment due dates will be listed on the eBill.

After the initial semester eBills, the billing cycle continues periodically throughout the semester for anyone with a balance. Please note that students expecting prepaid education funds, third party payments, student loans or are on a University approved payment plan – will continue to receive an eBill until all funds are received. It is the students responsibility to make sure the expected funds are enough to cover the balance by the bill due date.

All eBills are accessible thru EaglePAY and eBill notifications are sent via email to the students’ UMW email account. Students have the option to add several Authorized Payers to their Student Account through EaglePAY. Each Authorized Payer will also receive an eBill email notification at the time bills are generated. Authorized Payers have their own user ID and password to be able to access the student bills. Students who wish to add an Authorized Payer may do so by following  the steps below.

Payments for non-degree registration are due upon registering.

Late Fee

Failure to meet payment deadlines may result in a 10% late penalty (up to $250). Checks returned for insufficient funds or due to a stop payment will be considered as nonpayment and therefore subject to the late fee. Additionally, a $50.00 service fee will be charged for all returned checks.

Returned Checks

A $50.00 service fee will be charged for all returned checks/ACH payments. If your check/ACH payment is dishonored or returned for any reason, we will electronically debit your account for the amount of the check/ACH payment  plus the $50.00 service fee.

Withdrawal Information

Contact the Registrar’s Office immediately if you are not planning to attend the upcoming semester. The telephone number is (540) 654-1063. Failure to meet published withdrawal deadlines may result in a financial penalty. Additionally, failure to pay tuition and mandatory fees does not constitute a cancellation of the student’s schedule or a withdrawal from the University.

        Important Note: Students cancelling all of their classes for the semester are withdrawing from the University and MUST contact the Office of the Registrar. Students are not able to withdraw from the University online.

Responsibility for Payment

Payment of all University education expenses is the responsibility of the student. If a student fails to pay an amount owed, state law allows the University to assess an administrative fee and late payment penalty. Further, all past-due accounts will be submitted to a private collection agency or the Attorney General’s Office for collection as well as credit bureau reporting. The University will recover all collection fees and attorney’s fees from delinquent debtors. Any student whose full account has not been settled may not receive grades or transcripts, be able to pre-register for classes, or be eligible to return to the University until the account is settled.

Refunds for Credit Balances

Normally paper refund checks are sent to the student’s campus mailbox (which they share with other students), during the Fall and Spring semesters. UMW highly recommends that students sign up for direct deposit so that the funds can go directly into their bank accounts. Direct deposit can help to avoid the additional delay in both mailing and receiving a check. To register for direct deposit, please follow the instructions below. Students will receive an email when funds are transmitted, but keep in mind that it can take 3 – 4 business days from the time of transmittal and email for the funds to be deposited into your account.

– Click on myUMW
– Enter UMW log-in information
– Click on Eagle Gateway
– Go to the navy blue tab labeled Finances
– Click on Direct Deposit
– Enter Your Bank Information

Informational Video for Billing at UMW: