Payment Due Dates
The Virginia Prompt Pay Act states that invoices must be paid 30 days from the date UMW receives the invoice from the vendor or goods/services, whichever is later. There are some exceptions to the 30 day rule:
- Contract terms override VA Prompt Pay Act due dates
- See “Pre-Payments” and “Direct Pays” list below
Determining the correct due date of invoices is one of the most important procedures for UMW to uphold. The links below will assist in the 30 day calculation. Please contact payables@umw.edu if you have questions about due dates. Checks are printed for every due date; however, check runs happen only three days a week (Mondays, Tuesdays, and Thursdays).
Due Dates by Month
- PRE-PAYMENTS
See Pre-Payments website for receiving dates, due dates, AND when the invoice or paperwork needs to be in Accounts Payable
- DIRECT PAYS
See Direct Pays website for payment details and when the paperwork or invoice needs to be in Accounts Payable to allow for full processing and approval needs for the following Direct Pays:- Honorarium
- Non-Employee Cash Awards
- Post Office or Mailing Services
- Skilled Services *SEE DETAILS AT SKILLED SERVICES*
- Permits and Licensing
- Conference Fees or Registrations
- University Refunds
- Finance Related Functions