Use this chart to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments.

  • Direct Pay: Use this site for receiving and due dates for Direct Pays
  • Pre-Payments: Use this site for details about receiving and due dates for Pre-Payments

Column 1

Date goods/services rec’d OR date invoice from vendor arrived at UMW, whichever is later

  1. Determine the date the invoice arrived at UMW.
  2. Determine the date the good was received or service completed.
    See Receiving Instructions for purchase orders.
  3. In Column 1, locate the later of these two dates.

Column 2

Due Date (Based upon VA Prompt Pay Act)

  1. The corresponding line item in Column 2 is the Due Date.

Column 3

  1. The corresponding line item in Column 3 is the deadline date for the paperwork to be in Accounts Payable.
  2. Vendors should send invoices to invoices@umw.edu; however if a vendor sends an invoice to an individual on campus,
    Send invoice from vendor to payables@umw.edu and include the following information:
    • Date invoice from vendor arrived on campus
      Invoices must be date stamped (or hand-write) the day they arrive on campus!
    • Corresponding receiving Banner Y Number
Date goods/services rec’d OR date invoice from vendor arrived at UMW, whichever is laterDue Date (Based upon VA Prompt Pay Act)Deadline for Invoice to be in the hands of Accounts Payable
1-Jul31-Jul24-Jul
2-Jul31-Jul24-Jul
3-Jul31-Jul24-Jul
4-Jul3-Aug27-Jul
5-Jul4-Aug28-Jul
6-Jul5-Aug29-Jul
7-Jul6-Aug30-Jul
8-Jul7-Aug31-Jul
9-Jul7-Aug31-Jul
10-Jul7-Aug31-Jul
11-Jul10-Aug3-Aug
12-Jul11-Aug4-Aug
13-Jul12-Aug5-Aug
14-Jul13-Aug6-Aug
15-Jul14-Aug7-Aug
16-Jul14-Aug7-Aug
17-Jul14-Aug7-Aug
18-Jul17-Aug10-Aug
19-Jul18-Aug11-Aug
20-Jul19-Aug12-Aug
21-Jul20-Aug13-Aug
22-Jul21-Aug14-Aug
23-Jul21-Aug14-Aug
24-Jul21-Aug14-Aug
25-Jul24-Aug17-Aug
26-Jul25-Aug18-Aug
27-Jul26-Aug19-Aug
28-Jul27-Aug20-Aug
29-Jul28-Aug21-Aug
30-Jul28-Aug21-Aug
31-Jul28-Aug21-Aug