Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the Direct Pay site for receiving and due dates for Direct Pays, and use the Pre-Payments site for details about receiving and due dates for Pre-Payments
Column 1
- Determine the date the invoice was received at UMW (the date the invoice arrived at UMW must be date-stamped or hand-written on the invoice).
- Determine the date the good was received or service was completed using Instructional Materials Banner 9 – Receiving.
- Select the later of these two dates and locate that date in the column below.
- Then, look in Column 2 for the Due Date and Column 3 for the date to have to have the invoice / paperwork to Accounts Payable.
Column 2
Due Date
(Based upon VA Prompt Pay Act)
Column3
Deadline Date for invoice / paperwork to be in the hands of Accounts Payable
Send invoices to payables@umw.edu (and make sure the date the invoice was received at UMW is on the invoice and include Banner Y Number for PO or Banner I Number for Direct Pay)
| Column 1 | Column 2 | Column 3 |
|---|---|---|
| 1-Sep | 1-Oct | 24-Sep |
| 2-Sep | 2-Oct | 25-Sep |
| 3-Sep | 2-Oct | 25-Sep |
| 4-Sep | 2-Oct | 25-Sep |
| 5-Sep | 5-Oct | 28-Sep |
| 6-Sep | 6-Oct | 29-Sep |
| 7-Sep | 7-Oct | 30-Sep |
| 8-Sep | 8-Oct | 1-Oct |
| 9-Sep | 9-Oct | 2-Oct |
| 10-Sep | 9-Oct | 2-Oct |
| 11-Sep | 9-Oct | 2-Oct |
| 12-Sep | 12-Oct | 5-Oct |
| 13-Sep | 13-Oct | 6-Oct |
| 14-Sep | 14-Oct | 7-Oct |
| 15-Sep | 15-Oct | 8-Oct |
| 16-Sep | 16-Oct | 9-Oct |
| 17-Sep | 16-Oct | 9-Oct |
| 18-Sep | 16-Oct | 9-Oct |
| 19-Sep | 19-Oct | 12-Oct |
| 20-Sep | 20-Oct | 13-Oct |
| 21-Sep | 21-Oct | 14-Oct |
| 22-Sep | 22-Oct | 15-Oct |
| 23-Sep | 23-Oct | 16-Oct |
| 24-Sep | 23-Oct | 16-Oct |
| 25-Sep | 23-Oct | 16-Oct |
| 26-Sep | 26-Oct | 19-Oct |
| 27-Sep | 27-Oct | 20-Oct |
| 28-Sep | 28-Oct | 21-Oct |
| 29-Sep | 29-Oct | 22-Oct |
| 30-Sep | 30-Oct | 23-Oct |