Refund Schedule

 

Refund Policy

Refunds for dropping a course or withdrawing from the University are based on the official date of drop or withdrawal, not on the date of last attendance. Failure to attend a class does not constitute dropping or withdrawing from it. You can drop classes online, however if you intend to drop all of your classes (withdraw) you need to contact Rhonda Stills, at (540)654-1259 or at rstills@umw.edu for withdrawal procedures.

Refunds are pro-rated depending on the date of drop or withdrawal. Please consult the reimbursement schedule determine your refund eligibility. Please note that the Mandatory Processing Fee is a non-refundable fee.

Registrar Withdrawal and Cancellation Procedures

 

Spring 2016 Refund Schedule

 

REIMBURSEMENT SCHEDULE FOR DROPPING

Students are entitled to a reimbursement of tuition and comprehensive fees based on the following schedule should they need to drop a course(s) and are still enrolled in at least one other course.

 

16 Week Courses
DATE REIMBURSEMENT
Prior to January 11
100%
January 11 – January 29
100%
After January 29
0%

 

First 8 Week Courses Second 8 Week Courses
DATE REIMBURSEMENT DATE REIMBURSEMENT
Prior to January 11
100% Prior to March 7
100%
January 11 – January 20
100% March 7- March 16
100%
After January 20
0% After March 16
0%

 

REIMBURSEMENT SCHEDULE FOR WITHDRAWING

Students withdrawing from all courses for a semester are entitled to reimbursement of tuition and comprehensive fees based on the following schedule.

 

16 Week Courses
DATE REIMBURSEMENT
Prior to January 11
100%
January 11 – January 15
100%
January 16 – January 22
80%
January 23 – January 29 60%
January 30 – February 5 40%
February 6 – February 12
20%
After February 12
0%

 

First 8 Week Courses Second 8 Week Courses
DATE REIMBURSEMENT DATE REIMBURSEMENT
Prior to January 11
100% Prior March 7
100%
January 11 – January 15
100% March 7 – March 11 100%
January 16 – January 22 50% March 12 – March 18 50%
After January 22
0% After March 18
0%

 

Housing and Meal Plans

Students who are assigned housing and meal plans, wishing to withdraw need to submit an Intent to Vacate form. Students will be charged on a daily prorated basis until that form is submitted to the Office of Residence Life.

Intent to Vacate University Housing

 

REFUNDS OF CREDIT BALANCES

Direct Deposit

Normally paper refund checks are sent to the student’s campus mailbox (which they share with other students), during the Fall and Spring semesters. UMW highly recommends that students sign up for direct deposit so that the funds can go directly into their bank accounts. Direct deposit can help to avoid the additional delay in both mailing and receiving a check. To register for direct deposit, please follow the instructions below. Students will receive an email when funds are transmitted, but keep in mind that it can take 3 – 4 business days from the time of transmittal and email for the funds to be deposited into your account.

  • Click on myUMW
  • Enter UMW log-in information
  • Click on Eagle Gateway, under Featured
  • Go to the navy blue tab labeled Finances
  • Click on Direct Deposit
  • Enter Your Bank Information