Late Payment Request

Invoices being paid by SPCC or Gold Card must be paid 30 days from the date UMW receives the invoice per the Virginia Prompt Pay Act. It is important to date stamp the invoices when you receive them because that date begins the 30 day countdown for payment. If it is past 30 days, the Cardholder must obtain DOA approval before moving forward with payment processing.

Please fill out the form below to submit your late payment request. The Program Administrator or Backup PA will contact you when a response has been received by DOA regarding your request. This response from DOA must be kept in your payment card file to accompany the transaction.

Late Payment Request Form

Cardholder Name * Required
First Last
Cardholder Email * Required
Cardholder Department
Last 4 digits of Card being used * Required
Approver Name * Required
First Last
Approver Email * Required
Vendor Name * Required
Fund Code for Payment * Required
Ex: 1111
Invoice Amount to be Paid * Required
Invoice Number * Required
Date on Invoice * Required
Month
Day
Year
Date Invoice or Good/Service was Received * Required
The date the invoice OR the good/service was received, whichever was LATER.
Month
Day
Year
Invoice Due Date * Required
30 days from the date the invoice or the good/service was received.
Month
Day
Year
Justification for the Request * Required
Reason why this payment is late.
Attachments * Required
Attach a copy of the invoice AND a document showing your supervisor’s approval to make the late payment.
Drop files here or

Max. file size: 5 MB.
Maximum file size – 5 mega bytes.
File
Max. file size: 25 MB.

Maximum file size – 25 mega bytes.
File
Max. file size: 25 MB.

Maximum file size – 25 mega bytes.