Education & Resources
The Procurement Services Department’s goal is to assist the UMW community in the purchasing of goods and services necessary to support the mission of the University. This includes providing educational opportunities and resources, such as those below, to our users. This education may be necessary to complete certain requirements based on your role within the University, or may be optional for professional development opportunities, refresher training, or individual one-on-one assistance with a particular purchase or circumstance.
Annual SPCC Training – Required for all new SPCC Cardholders and Approvers, and annually as directed by the Program Administrator.
Buyer Training – This training is required for new Cardholders and is conducted as a collaboration between the Procurement and TCSS departments. Procurement and TCSS will reach out to any new Users to schedule these various trainings that comprise the “Buyer Training.” Existing users are also encouraged to request refresher training.
Contract Administrator Training – Required for all newly designated Contract Administrators, and annually for designated Contract Administrators as directed by Procurement Services.
The following includes guides for the SPCC program and Procurement. With the step-by-step guides in Guidejar, it’s best to click on the “list” icon up at the top right for the step-by-step rather than interactive guide.
Schedule Automatic Recurring SPCC Cardholder Billing Statement Report
How to Pull the Bank of America Works Cardholder Billing Statement
Removing Tax from Transactions
Travel Purchase Table Reference Guide
Food Purchase Table Reference Guide
*This chart does not cover food purchase while on travel, including for Athletic Teams.
Foundations of Procurement: A self-paced slide deck which highlights the Procurement Basics.
Works Segments GL09 and GL10 Entry Guide: A useful guide to understanding different scenarios and what should be entered for the GL09 segment (competition requirement) and GL10 segment (eVA purchase order requirement) within your Works transaction allocation.
Purchase/Payment Required Pre-Approvals: a self-paced slide deck highlighting the required pre-approvals needed for certain purchases/payments.
Procurement Services FAQ: This page has answers to many situations faced by our buyers on campus.
Purchase/Payment Approval Process FAQ: As of March 23rd, all purchases and/or payments, regardless of fund source (state, local, foundation, agency 8xxx), require Cabinet level approval prior to completion. This FAQ provides the most up-to-date information on this process.
Certified Business Quote Requirements: this page provides information on the EO35 micro business quote requirement for purchases up to $10,000, and provides helpful guides on how to locate Micro Businesses and documenting your findings.