Creating a Staff or A/P Position








Log in to Careers Directions
Log in page
Module: Position Management
Role: Hiring Manager
Tab: Position Descriptions
Position Type: Staff or A/P Faculty


Select Position Management (See the right side of top bar.).  hm_at_header
Hover your mouse over Position Descriptions.  module_selection_HM
Select Staff and A/P Faculty Professional.  staff-ap-pd start
Click on Create New Position Description.  create_new_position_button
Choose New Position Description.  create_new_position_description
Complete the form with the appropriate information. The information on the Position Details tab will be the information used in creating your Job Posting.  dc_create_pd_org_info
Click Start Position Request (at the top of the page).  hm_pd_start_position_request
Enter the Position Justification.  staff-ap-pd justification
Click Next.  next
Choose the Classification that best fits the position that you are creating.This is optional.  HR will review and confirm the appropriate selection.  hm_pd_position_classification
You must choose the radio button next to the classification that you want to use.Clicking on the name of the position will open the Position Description.
If the list of Classifications is too long to be practical, narrow the choices down by Filter the data. Click on Filter these results. Enter the appropriate criteria.   Click Search.  hm_pd_filter_classifications
Continue to complete the forms with the appropriate information.
Click Next when each form is complete. You may also navigate by using the menu on the left; if you use the menu on the left, make sure that you save each form before moving off of it.

  • Position Justification
  • Classification Selection
  • Position Details
  • Core Responsibilities
  • Position Budget Information
  • Supervisory Position
  • Employee
  • Position Documents
  • Position Request Summary
Position Justification staff-ap-pd justification
Classification Selection hm_pd_classification_radio_button
Position Details  hm_pd_position_details
This form has several sections that contain required information.
The State and Local Government Conflict of Interests Act requires that identified Virginia governmental officers and employees disclose their financial interests. If Yes is selected on this form, employees will be added to a list of Conflict of Interest filers. These individuals must complete an annual Statement of Economic Interests, and participate in required training.  sei
Core Responsibility  hm_pd_core_resp2

Two Core Responsibilities are required as you are creating or modifying a Position Description.

Because of the type of field that this is, you see that there is Helper Language reminding you that two Core Responsibilities are required – but there is not red text alerting you to this.

Once you add the first Core Responsibility, click the Add Core Responsibility Entry button.

Fill in the requested information.

When you have added all of the Core Responsibilities, go to the next form.


Position Budget Information

Enter the position FOAP information if you know it.  If you do, the information can be filled in by Budget.


Supervisory Position

Select the individual who is the Supervisor of the position.

Note: This is optional.



The Hiring Manager should not seat an employee.

Position Documents  hm_pd_position_documents2
Position Request Summary  hm_pd_position_summary
When you get to the Position Request Summary, verify that all items have a checknext to the status. Once all items have a check, you’re ready to transfer the request to the next workflow state.  Position request summary
Once you go to a section, items that have an orange red_exclamationnext to them let you know that there are required fields that have not been completed. Click Edit located next to the name of the page to complete missing information. hm_pd_position_summary2

Once all items are complete, on the Position Summary page, hover your mouse over Take Action On Position Request.

Select Position Created/Modified (Move to CCA Initial Review).


Add appropriate comments. Click Submit.

Each time that you see the Comment box after an Action, you will have the opportunity to Add the position to your Watch List. To do so, put a check in the box next to Add this position request to your watch list.

Note:A message will appear at the top of the screen:

  • Position request was successfully transitioned, or
  • One or more form errors will be displayed. You must correct the issues before you may move forward.
Once a position has been created, it will be transferred to the Classification and Compensation Analyst (CCA). The position may be passed to the Reviewer, Budget, and / or the appropriate Cabinet member after the CCA review.
Note: Ultimately, after all approvals have been given, the CCA will move the position to Position Approved.