F. A. Q.s for Applicants

Will I hear from Human Resources or the Hiring Manager after I apply?
Those who are selected for an interview will hear from the Hiring Manager. You may view the status of your application(s) by logging in to your account at jobs.umw.edu.
What do I do if I don’t have access to a computer?
UMW accepts applications only via the online applicant portal.  Most local libraries have computer access for people who need to complete the online application. The Virginia Employment Commission or other similar state workforce centers also have computer access for folks who need it.
How do I know if my application was received?
After you submit your application you will receive an email message that contains a confirmation that your application was submittedFailure to see the message means that your application is incomplete and documentation or required information is missing. Please review the position details before you submit it again. Your confirmation will be your verification that your application was received.
How do I check the status of my application?
You can view your status online by logging into your account at jobs.umw.edu.
When I check the status of my application, it says Incomplete application.  What does it mean?
It means your application has not been submitted and it will not be in consideration for the Search Committee’s review.
 am not able to see the Submit Button to finish my application. What should I do?
Make sure that you’re logged in, then verify that you have filled in all of the required information.
When will I hear from the hiring manager/department?
Once the posting closes, the application screening process begins. Once all the applications are reviewed, the candidates selected for an interview will be notified by the hiring manager; candidates not selected for an interview will be notified via email. It will take approximately 2 -8 weeks before a decision is made by the Search committee.
How long does it take to fill an advertised position?
Advertised postings will be filled once a selected candidate is chosen by the Search Committee. It will take approximately 2 – 8 weeks to fill a position; the time that it takes to fill a position will vary from department to department.
How are open positions filled?
After a review of the applicants’ qualifications, the search committee will select candidates for further consideration and will contact identified candidates for an interview or additional information.
I am already a UMW employee. Do I have to complete a new application? If so, why?
Applications are required of each person applying for a position for the first time. It is likely that you may have acquired additional skills, experience and education since you originally applied that should be considered.  In addition, completing an online application ensures your qualifications and personal information will be documented and guarantees accurate applicant tracking information for every position.
What do I do if I am not ready to apply for a positing at this time?
If you do not want to apply for a posting at this time, feel free to continue to search the postings. You may search for open posting without having to log into the system.
Can I withdraw my application after I have submitted it for a specific job posting?
You may withdraw your application up until the closing date of a job posting, however, you will not be considered or be able to re-apply for that position once you withdraw your application.
How can I change or update my application?
Once you log in to PageUp, you’ll be able to access, modify, and / or update your application.
Can I resubmit an application for a job posting if I forgot to include information or if I need to change my address or phone number?
You will not be able to make any changes to your application once it has been submitted for a specific position; UMW Jobs will not accept more than one application from the same user for any job posting.
What does it mean if I receive a message that I have not met the minimum qualifications?
If information you submit indicates that your qualifications have not met the minimum qualifications of the position for which you have applied; you will receive a message encouraging you to apply for positions more consistent with your qualifications.
How do I save data on my application as I go through the application process?
You can save changes to each section of the application by clicking Save at the bottom of the application.
If I do not finish my application, can I save it and complete it at a later date?
Yes. You must click Save.
I forgot to attach a document with my application. How can I submit it?
Please forward any documentation, in Word format or PDF that you would like to have added to your application before the position dateline to jobs@umw.edu. Please indicate your name and position # and job title that you would like the document to be attached to.
What do I do if I want to submit a resume along with my application?
You will be able to attach a resume when you apply for a position.  You will be prompted to upload your resume.
What application materials will I need before I apply?
In addition to completing the online application, you may be asked to electronically attach additional materials, such as a cover letter and resume. Supporting documents may be attached to your application in an electronic format such as Word or PDF. You may also be asked to provide the name and addresses of professional references. In some very specific circumstances, you may be requested to send additional materials directly to the hiring department. Please review the requested application materials noted on each of the online job postings to ensure that your application is complete.
Can I copy selected information from another electronic document to complete the online application?
Yes; for example, you may copy your work experience information from a resume you have created in Word; you will then paste the information directly into the appropriate fields on the application form.
If I started the application process in the state website, can it be transferred to your site?
No; although you will be able to view our job postings in various websites, the application process is not transferable. In order to be considered for a position at UMW, you must apply through our Applicant portal.
What do I do if I need help with completing an electronic application?
For additional assistance, please send an email to jobs@umw.edu with questions relating to the application process; you may call 540-654-1357.
I forgot my username and password.
Please click on the “I forgot username/password” link inside the box on the login page. If you forgot your username, you’ll be asked to type in your email address and it will be forwarded to you; if you forgot your password, you will be prompted to enter in the username provided to retrieve your secret question and answer.
Do I need to create a completely new application for each job posting?
Once you have created an online application, your application will remain on file in Jobs. You may access your application at any time by using your user name and password. You can submit your application for any of the open positions and edit and revise your application as needed to demonstrate your qualifications for each specific job posting.
I applied for a position before the online system was upgraded, but cannot find my application. Do I have to resubmit a new online application?
Yes, you need to create a new application when you are ready to apply for an open position for the first time as the application saved on the old system is no longer available. After the initial application is created, it will be saved in the system for future use.
What information will I be asked to provide?
You will be asked to provide personal information such as name, address, phone number, etc. You will also be asked to provide information about your education and previous employment, as well as contact information regarding your employment history and references. It will be easier to complete the application if you have this information before you get started.
Do I have to fill out an application?
Yes, applications are required of each person applying for a position. Any required information is denoted with an asterisk (*). The more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications. Completing an online application ensures your qualifications and personal information will be documented and ensures accurate applicant tracking information for every position.
How do I begin the application process?
To begin the application process, please visit our Jobs website. Select a user name and password that you will easily remember. You will want to write down your user name and password, as you will need it to apply for other positions or to check the status of your application(s) the next time you visit Jobs.
Can I apply directly with the hiring department?
All employment applications must be placed through our Jobs website.
Where do I go to view job postings and apply for open positions?
You can view job postings and submit your application through our online employment website on any computer with internet access.
What does the ‘Close Date’ mean in the job advertisement?
A Close Date means that the advertisement will no longer be available on the job site and applications will not be accepted after the close date.
Why is Hispanic/Latino the only ethnicity option asked for separately?
The two-question format is mandated by the federal government for reporting purposes. The October 19, 2007 the Federal Register, the official record for these requirements, cited historical concerns about under-counting Americans of Spanish origin or descent in past censuses. Research by the Bureau of Labor Statistics showed that the two-question format provides the most accurate responses.