All non-student employees have access to Emburse Enterprise. (If an employee has access to a UMW employee email, then the employee has access to Emburse Enterprise.)
Any employee can enter a request for a guest or student (and no delegations are needed).
- Start the report name with “GUEST” or “STUDENT” followed by the student or guest name (and any other information that will fit on the line) in order to identify QUICKLY and EASILY. If you do not include “GUEST” or “STUDENT” as the 1st part of the report name, the request looks like it’s for the person who entered the request—and the approver will have to open the report and “drill down” to see that it’s NOT for the employee who entered the request.
- The guest or student does NOT have to be in Emburse Enterprise for a travel pre-approval.
- The guest or student HAS to be in Emburse Enterprise for an expense reimbursement request.
Any employee can enter on behalf of another employee as long as the employee has delegated that authority out to another person.
- An employee can delegate out to multiple people and those delegates remain until the employee removes them as delegates.
- When you are a delegate for someone else, their name will show under your name (upper right corner) and if you are making an entry on their behalf, you need to select their name in order to be “in” as that person. When you select their name, you will see two silhouettes in the upper right corner. If you enter under your own name AND SELECT “EMPLOYEE” AS THE TRAVELER/PAYEE TYPE, you are entering for yourself. (The reimbursement will go to you, regardless of the Report Name.) Key Point: WHEN “Employee” is selected as the Traveler/Payee Type on the report header page, the reimbursement will be made to the name showing in the upper right.
- Delegates will receive the automatically generated Emburse Enterprise no-reply email notifications for any employee for whom they are a delegate.
SEE Emburse Enterprise FAQ’S FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.