Classified

Non-Probationary Employees

The performance cycle for classified employees extends from October 25 of each year until October 24 of the following year. Performance evaluations must be completed by mid October each year.  Please use the Guidelines for Completing Classified Employee Evaluations for assistance as you navigate through the evaluation process. Here is some key information regarding the Classified performance review process:

• Employee Work Profiles (EWPs) for the new cycle are collected at the same time as the evaluations for the past cycle.
• The deadline for evaluation submissions will be sent to supervisors in early Fall of each year (October 12, 2012).
• See the “evaluation forms” link to the left for the appropriate forms to use during this process.
• In order for an employee to receive an Extraordinatry Contribution Form rating, he/she must have received an Extraordinary Contribution form during the performance cycle.
• Please remember to have all signatures (employee, supervisor, and reviewer) before returning the evaluation to HR!

• Extraordinary Contribution Form
• Notice of Improvement Needed Form
• Self Assessment Form Classified Employees
• EWP Employee Suggestion Form
• Classified Evaluation Form
• Employee Development Plan
• Employee Work Profile for the upcoming cycle (Instructions for EWPs in Careers)

Re-evaluation

Within 10 workdays of the evaluation meeting during which the employee received the “below contributor” rating, the supervisor must develop a performance re-evaluation plan that sets forth performance measures for the following three months.  Re-evaluation must take place within approximately two weeks prior to the end of the three (3)-month period.  If an employee is absent for more than 14 consecutive days during the three (3)-month re-evaluation period, the period will be extended by the total number of days of absence, including the first 14 days.

If the employee’s performance does improve, he/she will receive a contributor rating for the re-evaluation period and the review cycle will start all over with the next formal review taking place the following Fall.

If the employee receives a re-evaluation rating of “below contributor”, the supervisor (with the assistance of HR) shall demote, reassign, or terminate the employee by the end of the three (3)-month re-evaluation period.

Probationary Employees

New employees in their first year of service are considered probationary employees.  These employees must be evaluated at six months, as well as three weeks prior to completion of the probationary period (one year).  Supervisors should use the Probationary Review Form to evaluate employees’ progress.  This form should be signed and turned into Human Resources.

The one year probation period can be extended to eighteen months if a longer trial period is determined to be necessary for performance reasons or because the employee was out on extended leave. This must be told to the employee BEFORE the last day of the probationary period (preferably three weeks before).

For any questions on the evaluation and EWP process, please contact Judy Kwitnieski, Employee Relations and Training Manager, at x2051.