Employee ADA Accommodations Process

1. The Employee will:

  • inform the supervisor and / or the AAEEO officer that an accommodation is needed;
  • cooperate in obtaining the necessary medical documentation from her/his treating professionals;
  • meet with the AAEEO Officer or designee and the supervisor to discuss and agree upon what accommodations will be provided;
  • meet with individuals assigned to perform any necessary assistive technology and/or ergonomic assessments;
  • inform supervisor in a timely manner if the accommodations are not effective;
  • meet essential functions of the position.

2. The AAEEO Officer or designee will:

  • meet with the employee and/or supervisor to explain the process, discuss the employee’s request, and review essential functions of the job;
  • provide the employee with a release of information form for medical documentation, if needed;
  • evaluate responses from employee’s medical professionals and requested assessments to help determine if the employee is eligible for accommodations and if so, what accommodations could be effective and reasonable;
  • meet with employee and supervisor to discuss recommendations
  • if accommodations are warranted, work with the employing department to provide and document the agreed upon accommodations.

3. The Supervisor will:

  • provide the employee’s most current position description identifying the essential functions of the job and, if relevant, information about needs the employee may be encountering;
  • if the AAEEO Officer or designee determines that accommodations are warranted, discuss possible accommodations with the AAEEO Officer;
  • meet with the employee and the AAEEO Officer or designee to discuss and agree upon reasonable accommodations;
  • implement the agreed upon accommodations;
  • work with the employee to monitor and evaluate the effectiveness of the accommodations;
  • contact the AAEEO Officer if the accommodations are not effective or if there are difficulties in implementing them.

For more information

To learn more about your rights and responsibilities as an employee or a supervisor, to request a reasonable accommodation, or to file a complaint of discrimination, please contact:

Sabrina C. Johnson
VP for Equity and Access and CDO
Office of Human  Resources
George Washington Hall, Room 113
Voice: (540) 654-1213

Other information that you may find helpful is information about the Discrimination Complaint Procedures;  other useful information is found by clicking on the links to the left.