Employee ADA Accommodations Process

1. The Employee will:

  • inform the supervisor and / or the AAEEO officer that an accommodation is needed;
  • cooperate in obtaining the necessary medical documentation from her/his treating professionals;
  • meet with the AAEEO Officer and the supervisor to discuss and agree upon what accommodations will be provided;
  • meet with individuals performing any necessary assistive technology and/or ergonomic assessments;
  • inform supervisor in a timely manner if the accommodations are not effective;
  • meet necessary performance standards for his/her position.

2. The AAEEO Officer will:

  • meet with the employee and/or supervisor to explain the process, discuss the employee’s request, and review essential functions of the job;
  • provide the employee with a release of information form for medical documentation, if needed;
  • evaluate responses from employee’s medical professionals and requested assessments to help determine if the employee is eligible for accommodations and if so, what accommodations could be effective and reasonable;
  • meet with employee and supervisor to discuss recommendations
  • if accommodations are warranted, obtain an accommodations agreement from the employee and supervisor;
  • work with the employing department to provide the agreed upon accommodations.

3. The Supervisor will:

  • provide the employee’s most current position description identifying the essential functions of the job and, if relevant, information about difficulties the employee may be encountering;
  • if the AAEEO Officer determines that accommodations are warranted, discuss possible accommodations with the AAEEO Officer;
  • meet with the employee and the AAEEO Officer to discuss and agree upon reasonable accommodations;
  • implement the agreed upon accommodations;
  • monitor and evaluate the effectiveness of the accommodations with employee;
  • contact the AAEEO Officer if the accommodations are not effective or if there are difficulties in implementing them.

For more information

To learn more about your rights and responsibilities as an employee or a supervisor, to request a reasonable accommodation, or to file a complaint of discrimination, please contact:

Sabrina C. Johnson
AAEEO Officer
Office of Human  Resources
Fairfax House
Voice: (540) 654-1214
Fax: (540) 654-1078

Other information that you may find helpful is information about the Discrimination Complaint Procedures;  other useful information is found by clicking on the links to the left.